7 Mistakes to Avoid When Issuing Safety Data Sheets – Beware of Risks and Fines!

SDS Xperts warns: a poorly prepared Safety Data Sheet can cost you dearly – in fines, operational risks, and loss of customer trust.

🔎 The Safety Data Sheet (SDS)  is a mandatory document that ensures the safe use of hazardous substances and mixtures, in accordance with REACH  and CLP . Yet, many companies make critical mistakes that jeopardize legal compliance. Learn about the 7 most common mistakes  when issuing SDSs and how to avoid them:

❌ Mistake 1: Using outdated SDS

📅 Regulations such as REACH and CLP are frequently revised. Older SDSs may contain incorrect information about hazards, safety precautions, or transportation.

✅ Solution : Schedule periodic reviews. Keep your SDSs aligned with the latest European legislation.

❌ Error 2: Automatically create SDS with generic software

🤖 Automated tools often ignore specific product features or local requirements.

✅ Solution : Use a specialized technical service like SDS Xperts, which ensures personalized SDS with real value for your customers.

❌ Error 3: Poorly done or non-standard translations

🌍 SDSs must be in the language of the country and in accordance with the regulations where the product will be sold. Translation errors or failure to comply with local legislation can lead to legal issues and difficulties in communicating hazards.

✅ Solution : Rely on teams with experience in chemical safety regulations and certified technical translation.

❌ Error 4: Incorrect classification of substances

⚠️ Incorrect classifications compromise safety and can lead to fines. It's essential to correctly classify the final mixture and its hazardous constituents.

✅ Solution : Check that the classification follows the CLP Regulation criteria, with qualified technical support.

❌ Error 5: Omission of UFI and CIAV registration

📑 Without the Unique Formula Identifier (UFI) and registration with CIAV, the product classified as dangerous cannot be marketed in Portugal.

✅ Solution : Register all hazardous mixtures in the CIAV and insert the UFI in the SDS and label.

❌ Error 6: Incorrect transport data

🚛 An error in transport classification can lead to cargo being blocked or severe fines. The obligations fall on the shipper (even if the product is not produced by the shipper).

✅ Solution : Ensure compliance with ADR, IMDG or IATA rules, depending on the mode of transport.

❌ Error 7: Not making the SDS available to customers

📩 The SDS must be provided to the end user at the time of sale, or whenever updated.

✅ Solution : Maintain a system for shipping and tracking SDSs. Ensure delivery to customers over the past 12 months.

📌Avoid costly mistakes. Trust SDS Xperts to ensure full compliance with REACH and CLP. We specialize in preparing, updating, and translating Safety Data Sheets  for chemical manufacturers, importers, and distributors in Europe.

📞 Contact us today  to ensure your product's compliance and your customers' safety.